Llama AI for small business

When you run a shop, a café, a workshop or a one-person service, you are also the copywriter, the bookkeeper, the customer service desk and the person who reads every official letter. A chat model can draft a good share of that paperwork for you to correct. The Llama chat on this site costs nothing, works on a phone or a laptop and needs no account. Here are seven jobs it handles well for small businesses, each with a prompt you can open, fill in and send.

Paperwork and numbers

Let the model sort and explain; you make the decisions and check the figures.

Turn a photo of a receipt into a table

Snap a receipt or a supplier invoice, attach the photo with Llama 4 Maverick and ask for the items in rows you can paste into a spreadsheet. Compare the totals with the paper before you file anything, because a blurry digit is easy to misread.

I've attached a photo of a [receipt or invoice] from [supplier]. Put every line item in a table with columns for description, quantity, unit price and line total, then show the subtotal, tax and total exactly as printed. Mark anything you can't read clearly.

Open this prompt and attach the photo.

Understand an official letter or contract clause

Letters from tax offices, landlords or suppliers are often written in dense language. Ask for a plain summary and a list of what you need to do, then check anything important with a qualified adviser.

Explain this [letter or contract clause] in plain words for a small business owner. Tell me what it says, any deadlines or amounts it mentions, what it asks me to do, and which questions I should ask an accountant or lawyer: [paste text]

Get it explained, or use the Explainer assistant.

Check a price with your own costs

The model can lay out the arithmetic of a price decision so you can see each step. Use your real figures and verify the result with a calculator.

Help me check the price of [product or service]. My costs per unit are: [list costs]. Monthly fixed costs are [amount]. I'm thinking of charging [price]. Show step by step how many units I need to sell each month to cover my costs, and what changes if I charge [alternative price].

Work through the numbers, or try the Math Solver.

Customers and sales

Give the model the facts and your tone, and edit before anything goes out under your name.

Answer a difficult review

A calm public reply matters more to future customers than to the reviewer. Describe what really happened so the answer is honest rather than generic.

A customer left this review of my [type of business]: [paste review]. What actually happened: [your side]. Write a short, polite public reply that thanks them, acknowledges the problem without making excuses, explains what we're changing, and invites them to contact us. No more than 100 words.

Draft your reply.

Write product descriptions that sound like you

Give the facts about each item and one description you already like, and the model will follow that style for the rest.

Here is a product description I like from my shop: [paste example]. In the same style and length, write descriptions for these products: [list products with materials, sizes and what makes each one special]. Don't add features I haven't listed.

Write your descriptions or use the AI Writer.

Draft a job post

A clear job post saves you from interviewing the wrong people. List the real tasks, hours and pay, and ask for an honest description of the job.

Write a job post for a [role] at my [type of business] in [town]. Tasks: [tasks]. Hours: [hours]. Pay: [pay]. Must have: [requirements]. Keep it friendly and direct, describe a normal working day, and avoid vague phrases like "fast-paced" or "rockstar".

Draft the post.

Set out a clear returns policy

Customers ask fewer questions when your rules are written down. The model can turn your rules into tidy text, but consumer law differs by country, so check the requirements where you sell.

Turn these rules into a short, clear returns and refunds policy for my [type of shop] website: [list your rules]. Use headings and plain language, and add a note listing points I should check against consumer law in [country].

Write your policy.

What to avoid

• Treating answers as professional advice. The model gives general information, not legal, tax or financial advice, and it can be wrong. Ask a qualified person before you act on anything that costs money.
• Pasting customer details. Remove names, phone numbers, addresses and payment data first.
• Relying on current rules or prices. The chat has a knowledge cut-off and can't look things up online, so check tax rates, deadlines and laws with official sources.
• Publishing without reading. Read every reply, description and policy aloud before it goes out under your business name.

Related pages

• The business, marketing and everyday life prompt collections.
• Quick tools: the Email Writer and the Social Media Post generator.
• Staying safe: our guide to privacy and safety with AI.